An exclusive opportunity has arisen for a polished, discreet, and highly experienced Personal Assistant to support the Founder of a prominent Family Office. This is not a standard PA role – it is an immersive lifestyle management position that requires the utmost confidentiality, intuition, and poise. You will act as the Founder’s right hand in both professional and personal matters, managing a dynamic schedule across multiple locations. For the right candidate, this is a rare opportunity to work in a respectful, refined, and highly rewarding environment where excellence is both expected and appreciated.
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Full-service travel management, including aviation, accommodation, transfers, and local concierge services
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Creating detailed travel itineraries, including restaurant bookings, cultural activities, and off-the-record visits
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On-the-ground travel support — ensuring smooth transitions at airports, check-ins, and hotel arrivals
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Accompanying principal on occasional international trips as required
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Full oversight of daily and long-term calendar, ensuring seamless integration of professional, personal, and family obligations
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Coordination with executive teams, lawyers, accountants, and other key advisors in the Family Office
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Gatekeeping and prioritisation of incoming requests – acting as a diplomatic filter for all communications
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Drafting emails, letters, or WhatsApp messages on behalf of the principal where needed (with utmost discretion)
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Keeping detailed records of meetings, contacts, and commitments
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Filing and maintaining confidential documentation, including passports, IDs, health documents, memberships
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Managing personal subscriptions, VIP memberships, and ensuring all renewals/payments are up-to-date
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Daily arrangement of sports and wellness activities
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Meal planning and coordination with private chef - ensuring dietary preferences, seasonal ingredients, and table etiquette are adhered to
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Gift sourcing and bespoke shopping for business and personal occasions
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Maintaining and updating a “gift inventory” and preferences file for family, friends, and VIP contacts
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Booking restaurants, private clubs, and entertainment venues, ensuring premium tables, VIP access, and privacy are arranged
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Organising business events, including dinners, social gatherings, etc.
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Sourcing and managing premium household and lifestyle services (chauffeurs, cleaners, private tutors, etc.)
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Running sensitive errands with discretion and efficiency
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Native Russian speaker with excellent communication skills in English (spoken and written)
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Proven experience as a Personal Assistant to a UHNWI, founder, or family office at the highest level
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Strong understanding of discretion, privacy, and emotional intelligence
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Cyprus driving license (or eligibility to convert foreign license)
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Highly organised, proactive, and solution-oriented
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Polished appearance and professional demeanor
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Comfortable with luxury environments and service standards
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Tech-savvy – capable with modern tools (calendars, WhatsApp, travel apps, etc.)
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Willingness to travel and be on call when required
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Ability to work independently and remotely when the Founder is abroad
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.