Personal Assistant to the Founder

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JOB DESCRIPTION

Ref#9902

 

An exclusive opportunity has arisen for a polished, discreet, and highly experienced Personal Assistant to support the Founder of a prominent Family Office. This is not a standard PA role – it is an immersive lifestyle management position that requires the utmost confidentiality, intuition, and poise. You will act as the Founder’s right hand in both professional and personal matters, managing a dynamic schedule across multiple locations. For the right candidate, this is a rare opportunity to work in a respectful, refined, and highly rewarding environment where excellence is both expected and appreciated.
 
MAIN DUTIES AND RESPONSIBILITIES
  • Full-service travel management, including aviation, accommodation, transfers, and local concierge services
  • Creating detailed travel itineraries, including restaurant bookings, cultural activities, and off-the-record visits
  • On-the-ground travel support — ensuring smooth transitions at airports, check-ins, and hotel arrivals
  • Accompanying principal on occasional international trips as required
  • Full oversight of daily and long-term calendar, ensuring seamless integration of professional, personal, and family obligations
  • Coordination with executive teams, lawyers, accountants, and other key advisors in the Family Office
  • Gatekeeping and prioritisation of incoming requests – acting as a diplomatic filter for all communications
  • Drafting emails, letters, or WhatsApp messages on behalf of the principal where needed (with utmost discretion)
  • Keeping detailed records of meetings, contacts, and commitments
  • Filing and maintaining confidential documentation, including passports, IDs, health documents, memberships
  • Managing personal subscriptions, VIP memberships, and ensuring all renewals/payments are up-to-date
  • Daily arrangement of sports and wellness activities
  • Meal planning and coordination with private chef - ensuring dietary preferences, seasonal ingredients, and table etiquette are adhered to
  • Gift sourcing and bespoke shopping for business and personal occasions
  • Maintaining and updating a “gift inventory” and preferences file for family, friends, and VIP contacts
  • Booking restaurants, private clubs, and entertainment venues, ensuring premium tables, VIP access, and privacy are arranged
  • Organising business events, including dinners, social gatherings, etc.
  • Sourcing and managing premium household and lifestyle services (chauffeurs, cleaners, private tutors, etc.)
  • Running sensitive errands with discretion and efficiency
CANDIDATE PROFILE
  • Native Russian speaker with excellent communication skills in English (spoken and written)
  • Proven experience as a Personal Assistant to a UHNWI, founder, or family office at the highest level
  • Strong understanding of discretion, privacy, and emotional intelligence
  • Cyprus driving license (or eligibility to convert foreign license)
  • Highly organised, proactive, and solution-oriented
  • Polished appearance and professional demeanor
  • Comfortable with luxury environments and service standards
  • Tech-savvy – capable with modern tools (calendars, WhatsApp, travel apps, etc.)
  • Willingness to travel and be on call when required
  • Ability to work independently and remotely when the Founder is abroad
COMPANY BENEFITS
  • Health insurance
  • Monthly petrol allowance
  • Daily lunches in the office prepared by a private Chef
  • Work from home arrangement
  • Gym and wellness allowance (including massage and psychology sessions)
  • Corporate Events
  • Standard working hours: 10:00-17:00. 24/7 flexibility is required.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
 
To apply for this position, please email your CV to Ioulia Ananikidou, ioulia@grsrecruitment.com quoting the above job reference or call +357 25 342 729 for further information.
Job Summary
  • icon
    9 October 2025
  • icon
    Permanent
  • 9902
  • Ioulia@grsrecruitment.com