The Proposals-Admin Coordinator is to provide administrative support and coordinate closely with the MBIL Management, Finance, and Foremen teams. The Proposals Coordinator will report directly to the Operations Manager and collaborate with other department leads as necessary.
DUTIES AND RESPONSIBILITIES
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Maintain professional communication with clients. When appropriate, conduct site visits to gain a better understanding of job requirements and client expectations.
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Liaise with both local and international vendors and suppliers to collect accurate information required for preparing quotation budgets. Coordination will follow the established project matrix and procurement protocols.
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Monitor and document project milestones, ensuring relevant updates are communicated to the appropriate teams
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Accurately input, log, and organize purchase orders, quotations, and completed works using the company’s existing spreadsheets and protocols.
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Coordinate with the Health & Safety Officer to ensure adherence to all applicable QHSE (Quality, Health, Safety, and Environment) regulations and standards.
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Create 3D structural models using AutoCAD or other relevant design software as needed to support proposal preparation.
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To assist Operations Manager in the estimation process with feedback on respective material and proposed timings for specific tasks
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To prepare reports and timesheets for tasks performed.
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Any additional duties as assigned by the Operations Manager.
CANDIDATE PROFILE
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Proven experience in administration or office support roles, ideally within the engineering sector
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Strong organisational and time management skills
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Excellent attention to detail and accuracy
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Good communication and interpersonal skills
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Proficiency with MS Office Suite (Word, Excel, PowerPoint)
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A proactive attitude and ability to work both independently and as part of a team
COMPANY BENEFITS
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Competitive salary package
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Excellent opportunities for professional development
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Supportive and inclusive work environment
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Contributory pension scheme
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Health and wellness benefits
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Sarah Micelli, sarah@grsrecruitment.com quoting the above job reference or call +356 27780664 for further information.