GRS Recruitment is excited to present a fantastic opportunity for a Permanent Reception / Front Office Administrator to join a reputable Legal company located in beautiful Malta. This is a perfect chance for a professional with a strong background in reception and administration to contribute to a dynamic work environment within the legal sector.
DUTIES AND RESPONSIBILITIES
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Opening and closing of the office.
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Handling of documents to be sent by courier.
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Liaising with our in-house courier.
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Handling of all outbound/registered and inbound post.
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Assist walk-in clients.
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Take phone calls and assist clients accordingly.
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Assisting the Teams with daily administration requirements.
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Speak and understand English. (very important)
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Handling our meetings calendar.
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Preparing Board and meeting rooms before every scheduled meeting.
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Clearing Board and meeting rooms after every meeting.
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Handling of mail, coordinating delivery and receipt of couriers for the Teams.
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Assisting the Teams with data entry and upkeep of software, client database and files.
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Assisting the Teams with scanning and naming of documents, photocopying, filing and general upkeep of files and records.
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Assisting the Teams with daily administration of companies.
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Assisting the Teams with various corporate transactions, including drafting of documentation and liaising with relevant parties/authorities, coordinating signing of documents internally and externally.
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Assisting the Teams with preparation and submission of various filings.
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Liaising with lawyers, accountants, auditors and other service providers or authorities on behalf of the Team and the clients.
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Any other administrative tasks as may be assigned by the Teams or management.
CANDIDATE PROFILE
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Experience in a similar post would be regarded as an asset and applicants must be willing to learn and have a "can do" approach.
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Have an excellent command of written and spoken English with great telephone manner.
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Proficiency in Microsoft Office products.
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Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player.
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Academic qualification is considered an asset.
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A’ Level standard of Education.
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EU national.
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Fluency in both written and spoken Maltese and English languages.
Due to the high volume of applications received at GRS Recruitment, only shortlisted candidates will be responded to.
If you meet the above criteria and are keen on starting a new chapter in your career, we encourage you to apply today for this exciting role as a Permanent Reception / Front Office Administrator in Malta!