On behalf of our Client, a well-established Service provider, GRS Recruitment are seeking to recruit a Receptionist to be based in Nicosia. If you have the necessary skills and experience, then GRS are looking forward to receiving your CV for this Nicosia Receptionist role.
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Ensure that there is administrative support available to all the employees at any point of time.
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Handle reception and incoming phone calls, fax, couriers, post and e-mail messages.
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Accept, identify, copy, dates/labels, files and distributes all incoming correspondence, including from couriers.
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Prepare outgoing priority correspondence forms.
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Responsible for the email correspondence
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Monitor conference and meeting room usage, services those rooms
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Co-ordinate in organizing meetings (with clients, intermediaries, legal counsel, notaries) and assists in the smooth operation of office meetings.
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Receive and welcome clients, offers refreshments, and refers them to the appropriate parties.
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Maintain the office calendar and registers all absence. Help with the vacation planning and records.
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Provide leave and absence related support and assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits.
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Management & update of internal databases and provide administrative support.
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Monitor, restock and buy the supplies of the kitchen / pantry, and office / building requirements in general (arranges sufficient office stationery and supplies/support).
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Ensure that there is administrative support available to all the employees at any point of time.
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Plan, organize, prepare agenda and schedules meetings for the Management and staff with external prospects and clients. Prepare minutes if requested.
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Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants.
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Ensure that the office is kept tidy and well organized at all times ad health and safety standard are met.
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Manage the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures).
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Manage the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures).
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Organize, coordinate and assist in the smooth operation of seminars.
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Arrange Visa applications and assists Travel Desk for business trips and in-coming visitors from other offices.
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Help with special projects (e.g. data entry, mailings, decorating offices for birthdays and holidays, etc.).
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Prepare necessary data for monthly payroll processing, if instructed by Management
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Prepare for events both inside the company and external events.
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Research relevant events and register participants, assist with researching prospects and create databases,
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Send emails to relevant groups, make follow-up calls and emails, where required.
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Assist to prepare PLEs where necessary and collect and prepare onboarding documents.
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Assist with invoice issuance.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.