Our reputable client, a prominent Corporate Services company based in Malta, is seeking a dedicated and professional Secretary to join their team. The ideal candidate will provide high-quality secretarial and administrative support to lawyers and other professional staff within the firm, ensuring the smooth and efficient running of daily operations. This role offers an excellent opportunity for an Administrator or Office Support professional to contribute to a well-established organisation that values integrity, efficiency, and a positive working environment. If you are passionate about providing exceptional support within a Corporate Services setting, this could be the perfect next step in your career for this Malta based role.
MAIN DUTIES AND RESPONSIBILITIES
- Manage diaries, schedule meetings, and coordinate travel arrangements.
- Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
- Maintain filing systems (both digital and hard copy) in line with the firm’s policies.
- Liaise with clients, courts, and other external parties depending on the exigencies.
- Open and close client files in accordance with the firm’s procedures.
- Prepare documentation for hearings, transactions, or client meetings.
- Monitor case deadlines and ensure compliance with relevant timelines.
- Assist with tasks relating to the firm’s time management software.
- Support the onboarding of new clients and assist with KYC and compliance documentation.
- Ensure office supplies and resources are maintained efficiently.
CANDIATE PROFILE
- An A’ level Standard of education.
- Be organised and meticulous in their work.
- Able to converse fluently in both English and Maltese.
- Proficient in the use of MS Word and MS Excel.
- Relevant work experience is considered a strong asset but not essential for the role.
COMPANY BENEFITS
- On the job training and opportunities for continual professional development.
- Attractive remuneration and benefits package commensurate with the experience and qualifications of the chosen candidate.
- Supportive and friendly working environment.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
