On behalf of our client, an International Trust Firm committed to delivering exceptional client trust management solutions based in Malta, GRS Recruitment are seeking a Senior Trust Officer. The role includes supervision of one (or more) Administrator/Trust Officer, involvement in training staff, and acting as a key point of contact for clients. The Senior Trust Officer will also attend (virtual) client meetings, draft minutes, and support management in operational and compliance matters. This position is suited to a confident and motivated professional with strong technical knowledge, excellent organisational skills, and the ability to deliver high-quality trust services in a fast-paced environment. If you feel you meet the criteria, please apply today for this Malta based role.
MAIN DUTIES AND RESPONSIBILITIES
- Manage a portfolio of trusts, predominantly with a Bermuda corporate trustee and Bermuda as the proper law (and other jurisdictions from time to time).
- Coordinate and attend trust meetings; prepare accurate minutes and follow up on action items.
- Manage banking matters for trusts, including wire transfers as required.
- Draft and review trustee resolutions, minutes, notices, and meeting agendas.
- Support the trust legal team with trust formation, transfer of trusteeship and determinations.
- Ensure trusts comply with relevant legislations in Bermuda (and other jurisdictions from time to time).
- Prepare and file statutory documents and filings.
- Conduct and review KYC/AML due diligence on client structures, coordinating with compliance teams as needed.
- Liaise with banks, auditors, legal counsel, regulators, and external service providers.
- Supervise one (or more) Administrator/Trust Officer and oversee day-to-day workload allocation.
- Provide on-the-job training, guidance, and mentoring to more junior staff.
- Review team members’ work to ensure accuracy, quality, and compliance with internal procedures.
- Act as a point of escalation for complex matters before involving management/legal team.
- Serve as a key point of contact for clients, responding to queries in a timely and professional manner.
- Attend client meetings (virtually or in person) and prepare meeting minutes and supporting documentation.
- Build and maintain strong, long-term client relationships through excellent service and proactive communication.
- Maintain proper filing systems in accordance with internal policies and data protection requirements.
- Assist Management with improvements to trust services processes.
- Support the preparation and review of billing, fee estimates, and time records.
CANDIDATE PROFILE
- Minimum 5 years’ experience in trust administration.
- Experience or exposure to corporate administration /company secretarial work, or corporate services would be an advantage.
- Strong understanding of trust law and familiarity with common law legislations i.e. Malta, Bermuda, Guernsey, Jersey.
- Experience attending and minuting trust meetings.
- Previous experience supervising or mentoring junior staff.
- Excellent written and verbal communication skills in English.
- Strong organisational skills and attention to detail.
- Relevant professional qualification such as STEP, CGI/ICSA.
- Experience within financial services, trust administration, or corporate services environments.
- Working knowledge of AML/KYC requirements and regulated entity obligations.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.