GRS Recruitment is working in exclusive partnership with Columbia Group to find top-tier talent for their expanding team in Limassol and are looking to recruit an Administrative Assistant to join their team. With over 40 years of commitment and professionalism, Columbia has established its position as a world-class ship manager and maritime service provider, developing their global reputation by continuously exceeding clients´ expectations. The successful candidate must have excellent communication skills and offer similar experience in a similar role. If this role seems like the ideal opportunity for you, please send us your CV today.
MAIN DUTIES & RESPONSIBILITIES
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Following up of general correspondence.
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Ensuring that the mail including ships certificates are being forwarded to the ships regularly and in accordance with the Technical Department Manual and Office Manual.
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Providing Administrative support for the Technical Superintendents and Fleet Managers.
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Updating the system with the Technical Monthly reports received from the ships.
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Ensuring that the vessels command is kept updated with regards to Management Team Letters.
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Take and distribute minutes of meetings as assigned by the Senior Secretary.
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Maintaining the visit planner in CAPE up to date.
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Maintaining assigned KPI (s) in CAPE.
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Being adequately conversant and effectively implementing the Company’s Management System.
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Promoting and supporting efforts for continual improvement.
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Participating, undertaking and executing special secretarial and/or other tasks related to the Technical Department with direct instructions from the Senior Secretary, Fleet Managers and the Technical Director.
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Circulating and filing attendance reports with all supporting documents in CAPE and in the shared drive.
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Handing over and maintaining log of the emergency mobile phone.
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Administrating the issued Management of Change & Risk Assessment
CANDIDATE PROFILE
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Secretarial education or equivalent training and experience;
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Good command of the English language;
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Excellent typing skills;
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Excellent knowledge of computer programs;
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Good communication skills as well as the ability to work within a team.
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Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Hayley Buckle, hayley@grsrecruitment.com quoting the above job reference or call +357 25 342 720 for further information.