On behalf of our Client, a well-established IT provider with international Operations, GRS are seeking to recruit an Executive Assistant to join their continuously expanding team in Nicosia. The successful candidate will have at least 4 years of relevant experience. This is an excellent opportunity to work with well-known and well-established IT provider. If you feel you have the necessary skills and experience, then GRS look forward to receiving your CV for this Nicosia based Executive Assistant position
MAIN DUTIES AND RESPONSIBILITIES
- Providing calendar management for the Executive Management. Prioritizing inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Acting as a liaison and providing support, arranging and handling all logistics for executive meetings and events such as: scheduling meetings, distributing presentation materials and others.
- Serving as the primary point of contact (personal, by phone or by email), for internal and external parties on all matters pertaining to the Executive Management, including those of a highly confidential or critical nature.
- Working closely with the Executive Management for any upcoming commitments and responsibilities, following up appropriately.
- Keeping the Executive Management updated for any matter taking place in the environment.
- Working with the Executive Team to coordinate the Executive Management’s outreach activities.
- Following up on contacts made by the Executive Management to cultivate ongoing relationships.
- Preparing various events in cooperation with other Departments.
- Safekeeping of confidential documents and maintaining complete filing system.
- Organizing and maintaining the office filing system.
- Arranging travel, visas and accommodation for the Executive Manager in cooperation with the Group’s Travel Coordinator.
- Other projects/duties as assigned for the overall benefit of the organization.
CANDIDATE PROFILE
- University degree. Master’s degree will be considered an advantage.
- At least 4 years’ experience in a similar role.
- Significant executive support experience, including supporting C-level executives.
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Expert proficiency with Microsoft Office and desktop publishing software.
- Exceptional organizational skills and attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, customers, vendors.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to switch gears at a moment’s notice.
- Effective written and reporting skills.
- Fluent in Greek & English verbally and in writing.
COMPANY BENEFITS
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Charalambos Iasonos, charalambos@grsrecruitment.com quoting the above job reference or call
+357 25 342 720 for further information.