A legal firm with offices in Nicosia and Limassol is working in partnership with GRS Recruitment to hire an Office Administrator to join their Nicosia based team. The successful candidate will have the opportunity to work alongside talented individuals who are focused in providing high level of legal services to their clients who range from private individuals to multinational organizations and governmental bodies. If you are looking to be part of a friendly and supporting team, GRS looks forward to speaking with you today regarding this Nicosia based administrative role.
MAIN DUTIES AND RESPONSIBILITIES
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Greet and welcome guests at the office. Take care of any beverages to ensure that they are comfortable during their visit.
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Direct visitors to the appropriate person and office.
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Answer, screen, and forward incoming phone calls
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Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
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Provide basic and accurate information in-person and via phone/ email.
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Receive, sort and distribute daily mail/ deliveries.
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Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
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Order front office supplies and keep inventory of stock.
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Update calendars and schedule meetings
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Arrange travel, accommodations and/or reservations.
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Keep updated records of office expenses and costs.
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Perform other clerical receptionist duties such as filing, photocopying, transcribing, scanning and faxing.
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Liaising with suppliers and ordering office supplies
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Providing general assistance to the lawyers and support staff of the law firm
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Organization, upkeep, and maintenance of the Court Diaries
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Organization, upkeep, and maintenance of the Conference Room Schedule
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Organization, upkeep and maintenance of the Court Case Files and Corporate Administration Files
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General Secretarial Duties
CANDIDATE PROFILE
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Holder of University degree or Diploma.
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Fluency in Greek and English, both written and verbal
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Previous working experience in a similar role will be considered an advantage.
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Taking initiatives
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Computer literate (including Microsoft Word, Excel)
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Strong organizational skills and time management
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Ability to work as part of a team.
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Be proactive.
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Pleasant and approachable personality.
COMPANY BENEFITS
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Attractive renumeration package
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Bonuses based on performance and company’s profitability.
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Team-building events
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Friendly working environment
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Working hours: Monday-Thursday 09:00-18:00 and Fridays 09:00-14:00.
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Ioulia Ananikidou, ioulia@grsrecruitment.com quoting the above job reference or call +357 25 342720 for further information.
