On behalf of our client, an international Legal Firm in Malta, GRS Recruitment is seeking an HR Administrator. The ideal candidate will join the firm as an Administrator to join the Firm’s People & Culture department. This entry-level role will provide administrative support across day-to-day HR activities, assisting with employee records, recruitment administration, internal communications, and general departmental coordination to help ensure an efficient and professional HR service.
MAIN DUTIES AND RESPONSIBILITIES
- Assisting with the day-to-day coordination of the People & Culture department, including scheduling meetings, maintaining calendars, preparing basic documentation, and supporting the team with routine administrative tasks
- Supporting the team with administrative follow-up to ensure tasks are completed accurately and within agreed timelines
- Assisting with internal communications, including employee notices, routine correspondence, drafting emails, and helping maintain clear communication channels
- Supporting recruitment administration, including posting vacancies, arranging interviews, preparing interview packs, updating candidate records, and liaising with applicants regarding interview arrangements and application status
- Assisting with the administration of onboarding documentation for new starters, including preparing forms, collecting required information, coordinating pre-employment checks, and ensuring records are filed accurately
- Maintaining accurate and up-to-date employee records, employee files, and document management systems under the guidance of the People & Culture team
- Providing support with document preparation, formatting, filing, version control, and basic quality checks in line with firm standards
- Helping keep employees informed of routine updates, deadlines, and administrative requirements in accordance with departmental schedules and priorities
- Liaising with external suppliers and service providers on routine HR-related matters, processing basic requests, and handling general enquiries
- Working closely with the People & Culture and administrative teams to support efficient office and departmental operations
- Undertaking additional- administrative duties as delegated by the People & Culture Manager to support the overall effectiveness of the department
CANDIDATE PROFILE
- Either with a solid year of HR related experience, or an HR qualification and admin background
- Malta & EU candidates
- Junior level role with a focus on administrative work but with good potential to develop a career in HR
- At least 2 years’ experience within an administration-based role, ideally with involvement within HR
- Excellent written and verbal communication skills in English
- Good organisational skills, attention to detail, and the ability to manage routine administrative tasks effectively
- A positive attitude, willingness to learn, and a collaborative team-oriented approach
- Working knowledge of Microsoft Office applications, particularly Word, Outlook, and Excel
- A keen interest to develop within Human Resources
- An O’Level standard of education, including Maths and English
SALARY AND BENEFITS
- €24,000 - €25,000 Gross Per Annum
- Salary will be determined based on experience, qualifications, and skills. The advertised salary range is indicative, any offer will reflect the successful candidate’s suitability
- General Office Working Hours of 9.00am to 6.00pm (flexibility with this depending on candidate requirements, and for non-lawyer roles)
- Hybrid working model of 2 days from home + 3 days from office
- Performance Bonus + Introductions Bonus
- Study Leave allowance
- Health Insurance / Pension Scheme
- Company Social Events
Due to the high volume of applications, we receive at GRS Recruitment, only shortlisted candidates will be responded to.
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 99998272.
