A leading consultancy firm which specialises in the Chinese market, is searching for an Office Administrator to join their expanding team in Malta. You will report to the Finance & Administration Manager and be responsible for providing administrative support to management and effective relations with clients. The ideal candidate will have a minimum of a years’ experience in a professional office environment and be fluent in both Chinese (Mandarin) and English. If you have the relevant experience and are keen to build on your existing skills, we look forward to receiving your CV for this Malta based Chinese Speaking Office Administrator role.
MAIN DUTIES AND RESPONSIBILITIES
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To act as the primary point of contact for clients, understanding their real estate requirements and preferences
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To provide assistance with the client's property selection process and coordinate property viewings based on client's needs and availability
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To work closely with the Manager in order to conduct research and stay up to date with respect to real estate market trends and potential real estate developers
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To draft contractual agreements, marketing material such as PowerPoint presentations as well as any supporting documentation in line with requirements imposed by the relevant government authorities
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To follow up with the firm's clients and stakeholders to ensure timely resolution of inquiries and ongoing matters
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To organize and maintain electronic and physical folders containing essential client information and documentation
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To update and maintain an accurate database while ensuring data integrity
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To prioritize internal database for clients' needs, aiming to fulfill requirements without external assistance whenever possible
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To maintain meticulous records of client folders and documents
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Liaison with local authorities and/or service providers, as required
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Ensuring that communication with clients and stakeholders is clear and concise and it is done in a professional and timely manner
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To check and handle mail sent or received on a daily basis on client's behalf, as applicable
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Supporting and adapting to changes in service in response to business needs
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Ad hoc administrative assistance as required by management
CANDIDATE PROFILE
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Minimum a years’ experience in professional office environment
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Fluent in both Chinese (Mandarin) and English
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Medium user level in Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
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Punctuality and reliability, effective multi-tasking skills, ability to work calmly under pressure with a meticulous attention to accuracy and detail
COMPANY BENEFITS
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Normal office hours are from 8:00/8:30/9:00 to 16:30/17:00/17:30, with a minimum thirty (30) minutes break during the day
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Assistance with work permit applications and annual renewals
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Car park membership for employees
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Health insurance cover & company mobile
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Option to work remotely one day a week (following successful probation)
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Early Fridays (all employees work 6 hours on Friday however, they benefit of the full-time salary)
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Pleasant office environment
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 2778 0664 for further information.
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to.