A top-tier Legal firm which offers an array of services, is searching for an experienced Shipping Administrator to join their team in Malta. You will provide assistance to the lawyers in handling client queries related to ship and yacht registration, as well as company incorporation (as the case may be), ensuring smooth follow-up and accurate documentation. The ideal candidate will be educated to A Level and have experience in a similar role. If you are looking to join a highly reputable and established firm, then GRS looks forward to receiving your CV for this Shipping Administrator position based in Malta.
MAIN DUTIES AND RESPONSIBILITIES
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Assist the lawyers in handling client queries related to ship and yacht registration, as well as company incorporation (as the case may be), ensuring smooth follow-up and accurate documentation.
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Assist in the processing, registration and renewal of vessels, crew certifications and other related documentation.
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Manage administrative duties such as maintaining filing systems, archiving, billing and time recording.
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Prepare, issue and manage invoices as well as follow up on payments and handle debt collection processes.
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Liaise regularly with local and international maritime authorities, including Transport Malta.
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Collaborate with Accounts, Corporate and Compliance departments to ensure smooth billing and registration workflows.
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Maintain accurate records and ensure all procedures are followed meticulously and in a timely manner.
CANDIDATE PROFILE
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Minimum A-Level standard of education – a relevant administrative or maritime qualification is an asset.
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Strong command of English (spoken and written) – knowledge of Maltese is considered an advantage.
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Highly proficient in Microsoft Office applications with solid general computer literacy.
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Excellent organisational and analytical skills, with a strong eye for detail.
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Ability to manage time effectively, prioritise tasks and work well under pressure.
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Able to work independently with minimal supervision, as well as part of a collaborative team.
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Previous experience in the maritime industry or in a similar administrative role is highly desirable.
COMPANY BENEFITS
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Great salary
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Excellent offices
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Health insurance
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Performance bonus
Due to the high volume of applications we receive at GRS Recruitment, only shortlisted candidates will be responded to
To apply for this position, please email your CV to
Michelle Cooper, michellec@grsrecruitment.com quoting the above job reference or call +356 2168 0800 for further information.